Decommissioning Scope Checklist

Print this page, or use your browser's Print option to save a PDF. Tick each item as it is done.

Project name or number: ____________________

Site and suburb: ____________________

Contact name and business email: ____________________

Date the site must be clear: ____________________

• Name the person who signs off on what leaves the site.

• List items owned by the landlord, other tenants, leasing companies or anyone else.

• Mark items that are staying, or waiting for a decision, apart from items going.

• Name who can add items to the list after it is agreed.

• Name the site contact who checks each load on collection day.

• Group IT, other equipment, metals, cable, packaging, containers, stock and batteries. List furniture and the general clear-out too, so the whole site can be quoted.

• Describe each group by type, condition, quantity and location. Estimates are fine.

• Flag devices that may hold data and stock that must be destroyed.

• Note what containers held before, and whether anything is left inside.

• Photograph each group and the storage area, with no confidential information showing.

Check Materials we work with to see what we take.

• Name who does building work and any make-good for the lease.

• Name who disconnects electrical equipment before collection.

• Note when equipment, fixtures and panels will be ready to collect.

• Flag lifting or dismantling that needs a qualified contractor.

• Note anything that could push back the collection date if another trade runs late.

Batteries and solar panels must be removed by a qualified trade before collection.

• Note dock bookings, gate access, inductions and escorts.

• Check the route for stairs, lift sizes, steps and oversized items.

• Confirm the loading point, lifting equipment and who runs it.

• Choose one collection or several, with a contact for each.

• Explain how items staying and live work areas will be kept apart.

Send photos of the route as well as the items.

• Say whether any drives must be wiped or destroyed, or any stock destroyed.

• Say whether anyone needs to watch the destruction.

• Attach the list, photos, access notes and contractor details.

• Mark what is confirmed and what is an estimate or still open.

• Note the timing and anything that must happen before collection.

See equipment retirement for the service, and the data destruction policy checklist if the job includes devices with data.

Tell us what you've got. Send the completed checklist and we will reply by email with a price once we know what you have.